Training

Ultimate Use of Microsoft Word in Business

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Advanced Word

Most people struggle to get things done in Word. It is better to go for a Microsoft Word Training, to learn the key features of the software well.  After all, Microsoft Word is one of the most widely used and familiar office software in the world. It is better to invest some time into learning its key uses and key features that can save us all a lot of time.

Microsoft Word has grown in power and complexity over the years, and its integration with Office 365 and Microsoft OneDrive makes it even more versatile for businesses, both large and small.

Transform documents to web pages With Microsoft Word Training

Microsoft Word is used to create business document, including company reports, presentations, budgets, proposals, and plans.

It can help you build a library of key forms that are required in every office,  such as invoices, statement of accounts, reports, Meeting Minutes,  receipts, memos, and agenda for meetings.

Key Benefits of Microsoft Word:

I am listing a few key benefits here, in brief. You will need to learn them well to be able to use these features of Microsoft Word effectively. It will improve your Word documents and reports tremendously. These key benefits are covered in depth in our Microsoft Word Training.

Transform Word Documents to Web Pages:

Need to publish a newsletter or document for others to see? Easily transform your Word document into a webpage. You don’t have to know HTML to do this. And once a Word document is converted into a Web Page, it retains it formatting, styles, fonts etc. in full glory. So your Word documents will look slick and savvy, just like in Microsoft Word.

Get Real Time Translation with just a Click:

Collaborate with others across the globe. Translate documents in your non-native language with just a click.  Gone are the days when we had to keep looking for heavy dictionaries, and google for simple words and their meanings, or their counterpart in another language.  Now translation happens in real fast time, and this makes it easier to collaborate with others on the same document.

Add More Dimension to your Microsoft Word Docs:

Get creative by inserting 3D models directly in your proposals and reports. It is a great way to impress people, show your technical competence, and make your reports more savvy and presentable. This simple Microsoft Word Features can improve any Reports, Presentation, Proposal, or Document.

Add more dimensions to your Word Documents

Review and Read your Writing with Ease:

Have your content read back to you and easily catch any mistakes. Learning Tools help elevate your reading comprehension. That’s because when we write, we are in a different frame of mind. But when we hear the computer reading what we just wrote, it begins to show our mistakes. That’s the reason writers tend to write in one go, and then keep their copy aside for a day or two. Then they read it afresh, and are able to spot their mistakes and then rewrite the areas where problems exist.

When you don’t have the luxury of time, you can get Microsoft Word to read out your content, and instantly fix issues. This has been a real time save for me several times, when I had an important deadline to meet, and wanted the documents to look professional, well thought of, and well written.

Never Leave your Document while Researching:

Finding great sources just got simpler. Read articles in the task pane to stay focused on your writing. Now you don’t have to keep flipping between Google, Blogs, Articles, and your own document for researching and writing. You can now write, and do your research, all in a single common interface. Read in the Task Pane easily, saving you countless flicks into multiple windows, often losing way, and losing track of time too. Stay focused in a single window, and get more done easily with Microsoft Word features. I’d seriously recommend going for a Word Training course to learn these features thoroughly too.

Make your Documents Shine With Microsoft Word Tips & Tricks Training

Take your Writing from Good to Great With Microsoft Word Training:

Microsoft Editor goes beyond checking spelling and grammar so you can write with confidence. Get intelligent suggestions in the Editor Overview pane in Word and let Editor assist you across documents, email, and on the web.

Microsoft Word Training in Singapore

We are all using Microsoft Word like a typing software, whereas it can do wonders in decreasing your workload, saves time & improves productivity. 

 

Microsoft Word Training Courses in Singapore

Microsoft Word offers a plethora of advanced features, saving the hassle of performing tedious tasks – thus enabling you to devote the attention to more critical areas.

There are several tricks & techniques that make Microsoft word, an irreplaceable software at work. It is worth your time to invest some time into learning these and other important features of Microsoft Word, and take your word processing skills further.

Intellisoft offers you an Advanced Level Microsoft Word Course to Customize your working environment using Microsoft Word Options.

It covers from formatting, merging, tracking document to even using forms & macros to make the most out of an outstanding software. We are sure it will help you too.

Do register for Microsoft Word Training at our Singapore office. It will help you Create professional looking Documents, Reports, Proposals, Forms, Charts, Meeting Minutes, Tender Documents using Advanced Features of Microsoft Word, and impress clients and colleagues.

How to Read Unspoken Signals & Read The Body Language

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Understand Body Language to Impress People in Business

Communication is made up of more than just the words we use. It is maintaining eye contact with the person you are talking to or your hand movements as you speak.

Nonverbal cues such as tone of voice, gestures, and posture all play their part.

Let us discuss on how we define what body language is, and how we can interpret it to understand and communicate with people more effectively.

What Is Body Language?

Body language is the unspoken element of communication that reveals our true feelings and emotions.

Statistics say only 7% of a message is conveyed through words. The other 93% comes from body language.

It is taken from Mehrabian’s Communication Model.Understanding Body Language - Mehrabian's model

It states that body language is more important than tone of voice & choice of words when communicating true feelings.

Body language is the range of nonverbal signals that you use to communicate your feelings and intentions. These include your posture, facial expressions, and hand gestures.

Your ability to understand and interpret body language can help you to pick up on unspoken issues or negative feelings in others.
You can also use body language in a positive way to add strength to your verbal messages.

Body Language for a Good First Impression

If you are meeting someone for the first ever time & you want to make a good impression, Body Language is the Key.

Here are some Ideas:

  • Have an open posture.
    • Be relaxed, but do not slouch! Sit or stand upright and place your hands by your sides.
    • Avoid standing with your hands on your hips, as this can communicate aggression or a desire to dominate.
  • Use a firm handshake.
    • But do not get carried away! You do not want it to become awkward, aggressive, or painful for the other person.
  • Maintain good eye contact.
    • Try to hold the other person’s gaze for a few seconds at a time. This will show them that you are sincere and engaged.
    • But avoid turning it into a staring contest!
  • Avoid touching your face.
    • If you do while answering questions, it can be seen as a sign of dishonesty.
    • While this isn’t always the case, you should still avoid fiddling with your hair or scratching your nose, so that you convey trustworthiness.

These tips are a good general guide for interpreting body language. Reflect on how you use your body language – and avoid making assumptions!

Interpreting body language should be a complement to talking and listening attentively, not a replacement for it.

Got an outline of What body Language is & why is it mandatory for everyone to learn it?

Sounds great! Now to inculcate the ability to read and portray the right Body Language skills, Intellisoft is offering a one day course that is perfectly designed to teach a Positive, Professional and Self-Assured Attitude.

This course even covers how to read Body Language, Body Language Mistakes, Nonverbal Communication & Facial Expressions.

Why wait? Join Intellisoft’s practical training now!

P.S. 50% of all employees will need Re-skilling by 2025, Soft skills like reading & understanding body language, Time Management Skills, Critical thinking and Problem-solving are the top key skills employers believe will grow in prominence in the next five years.

Make sure you are ready!

Is Microsoft Access Still Relevant Now?

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Microsoft Access Training in Singapore

Large companies can use the corporate databases hosted on expensive servers, and then get multiple database administrators, server administrators to manage the servers.

Startups, small businesses, SME companies cannot afford these luxuries.

For simple to complex, single user or multiuser database applications, most solopreneurs, and SME companies rely on Microsoft Access. It is well suited, proven and highly relevant even in 2021.

We have several reasons to say that Microsoft Access is still a truly relevant Database system even in this year, in fact many more years to come.

Let us look at what Microsoft Access is

Microsoft Access is Relational Database Management System (RDBMS) from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools to build Forms, Queries and Reports.

This is ideal for getting started in building a Customer Database, Accounting System, Warranty Tracking System, Order & Inventory Tracking etc. easily.

Microsoft Access stores all database tables, queries, forms, reports, macros, and modules in the Access Jet database as a single file.

  • Developed by: Microsoft Corporation
  • Latest version: 16.0

Advantages of Microsoft Access

  • Only one installation needed (RDBMS and design implement in one simple package)
  • Easy to install
  • Easy to integrate
  • Cost wise, it is way much lower. It is possibly already included in your Microsoft license.

Now, coming back to the question, Access applications are still in use longer than 20 years and people are building newer, mission critical applications using Microsoft Access.

Microsoft Access is still a viable tool for personal or small workgroup applications. The small business is not going to spent thousands on a software project that will take a year or more to develop.

Access has always been denigrated by mainline IT people almost from the beginning because it gives people control, which takes that control away from the IT department.

It has multiple uses and is used worldwide. The Danish government uses an Access app for contact tracing of COVID cases.

And in Singapore, Access is truly relevant and used every day by thousands of companies and individuals.

So yes, if you need to develop a database for personal use or within a workgroup, it is still highly relevant.

Get started today in using Microsoft Access for your next Database Project!

P.S: Check this out to know if you are Microsoft Office Proficient.

Discover Lesser Known Features of Excel

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Hidden features of Excel

Want to go beyond the common use of Excel and Explore its Extremely Useful but Lesser-Known Features of Microsoft Excel?

Microsoft Excel’s extensive features can help you to increases productivity and also saves time. Become proficient in Data Management & Business Analytics – Turn Data into Insights, Develop better tables & charts.

Lesser Known Features of Microsoft Excel

Conditional Formatting:

Apply formatting to cells automatically depending on the value of the cell. It is also a powerful feature, given that conditions can be based on any Excel formula. Conditional Formatting works by letting you set rules for how cells can be customized.

Conditional formatting makes it easy to highlight required cells or ranges of cells, emphasizing unusual values. In addition to that, it is used to visualize & analyze data in Excel by using data bars, color scales, and icon sets. Overall, it helps you to identify important data faster.

Learn Lesser Known Shortcuts of Excel at Intellisoft Singapore
Learn Lesser Known Shortcuts of Excel at Intellisoft Singapore

Advanced Filters:

This Advanced command works differently from the Filter command in several ways. It displays the Advanced Filter dialogue box instead of the Auto Filter menu. You can filter the data in place, or to a different location. You can also specify that you want to see unique items only.

All the duplicates are removed from the filtered list, with Advanced filter. The Data tab contains all the features of Advanced Filters. The advantage of using advanced filter is that you can see the filtered criteria in Excel cells. You can also easily add new filters by typing the values directly in the cells. Thus, it is absolute must learn feature.

Learn Advanced Filter for more Productivity at Intellisoft Singapore
Learn Advanced Filter for more Productivity at Intellisoft Singapore

Database Functions:

Database functions is a Seldom used Gem in Microsoft Excel. With this, you can not only perform basic calculations but also use complex criteria, that allow you to perform the calculation for a specified subset of the records in your database.

These functions treat the entire set as a Database, just like a SQL Database.

Learn the Database Function at Intellisoft Singapore
Learn the Database Function at Intellisoft Singapore

Consolidating Multiple Worksheet:

If you receive information in multiple sheets or workbooks that you want to summarize, the Consolidate command can help you pull data together onto one sheet. It allows you to combine information from multiple workbooks when you need them one place.

The Excel consolidate function lets you select data from its various locations and creates a table to summarize the information for you, automatically, painlessly.

Learn Consolidate Function at Intellisoft Singapore
Learn Consolidate Function at Intellisoft Singapore

Preventing others from Changing Master Data:

This feature allows you to prevent other users from accidentally or deliberately changing, moving, or deleting data in a worksheet. You can lock the cells on your Excel worksheet & then protect the sheet with a password.

With worksheet protection, you can make only certain parts of the sheet editable and users will not be able to modify data in any other region in the sheet.

You can lock the structure of your workbook by specifying a password.
Locking the workbook structure prevents other users from adding, moving, deleting, hiding, and renaming worksheets.

While Microsoft Excel is packed with gems, these are just a few advantages of learning Advanced Excel with us at Intellisoft. We’ll make you an expert in these lesser-known, but advanced features in Excel.

Best Practices For Managing Emails With Microsoft Outlook

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Get the Most Benefits of Microsoft Outlook With Intellisoft Singapore
Intellisoft Outlook Training Singapore for Managing Emails Better
Intellisoft Outlook Training Singapore

Suffering from Monday Morning Blues?  Ever thought of a way of Managing Emails better ?

One of the key reason for these blues is the deluge of emails you will receive as soon as you open your Outlook Inbox. And then throughout the day, you will keep going to meetings & discussions… Every time you are back at your computer, the email overload keeps on increasing, giving you a nausea feeling of not being able to Manage Emails.

Intellisoft Outlook Training Singapore for Managing Emails Better
Outlook Mastery Training in Singapore

Suddenly your most important client calls. Have you taken action on the email they sent last week? You frantically search for the email, but can’t find it. Yes… you remembered to work on it when you received it, but then that email got lost in the jungle of never ending incoming email. Searching through thousands of email wastes more time.

Email has now become a burden for most people, and you are not alone. Most people feel frustrated, anxious, and are clueless as to where to start, or what is the solution to managing Emails in a Better way.

Actually, most of us spend an unusual amount of time using Microsoft Outlook. It has become a part of our daily lives.

Microsoft Outlook is used for Managing Emails & Tracking several Items:

  • Meetings
  • Calendar
  • Tasks
  • Notes
  • Project Tracking
  • Surveys & Quick Polls,
  • Journal
Intellisoft Outlook Training Singapore for Managing Emails Better
Learn to Stay in Track With Microsoft Outlook: One day Workshop at Intellisoft Singapore Systems

And many people even share their calendars with their secretaries and colleagues, creating more management challenges.

To trace the root cause of the problem, most people are never taught how to organize things in their school or college days. Plus, a large population grew up before email became the mainstay of our work life. So we have just picked up email along the way, without knowing how to use it effectively or how to organize it correctly.

So What is the Better Solution For Managing Emails Effectively?

Fortunately, the answers are pretty easy, and we have been practicing them for several years.  The solution is a combination of some best practices, some guiding principles, and some tips, tricks and shortcuts found within Microsoft Outlook or Gmail. 

We also teach these basic Principles, Tips, Tricks and Secrets of Managing Emails Microsoft Outlook in a short, 1 day Outlook Mastery Training Seminar.

One common Solution, based on the principle of Single Processing is the one that brings you the most bang for the buck. What is Single Processing of emails? Let’s find out.

Email Mastery Principle #1: Single Processing of Emails For Better Management

Outlook Mastry Training at Intellisoft Singapore
Microsoft Outlook Training Singapore

Many people have the habit of scanning their emails first thing, reading them selectively, and then moving on to other, more interesting emails. Then they keep going back and forth between the important ones, and miss the others.

And as new emails come, the ones that you wanted to work on keep moving down, and out of sight. Once they are below the fold, we tend to forget them, until the boss or client calls to remind us.

The solution is to touch each email only once. And when you touch it, you decide what you want to do with it. We follow the 4D rule for easier processing.

What are the 4D – Do it, Delete it, Defer it & Delegate it. Let’s understand each one in more detail.

Do it:

If the email takes less than a couple minutes to do it, just do it. Postponing it, and then searching and fining it to do it later will simply take more time. It is faster to simply do it, just now. This simple principle alone will save you a huge amount of time. We call it the 2-Minute-Rule.

Delete it:

If the email is not useful, it is just some spam, or an FYI email, that you can dispose of after reading, then just delete it. Do not become a hoarder. Don’t keep each and every email you get. Most email may fall in this category.

What’s the fear in deleting it? If you can find the information from a colleague or easily find it in the shared drive or the Internet, then this email will simply take more space and more band width. Just get rid of it right away. That’s one less email to deal with in your email box.

Defer it:

If the email will require you to do some research, some more background work, and you don’t have the time to do it now, you can simply defer it to a later date and time. But don’t leave it here. Plan a time to do it.

Stay on Top of your Emails with Outlook Training at Intellisoft Singapore
Microsoft Outlook Training at Intellisoft

Then move the email to your calendar, and fix up a time. You can also create a Task in Outlook, and set a reminder at the date/time you’ll do it, so that Outlook will remind you to do it, and it actually happens.

If this email is part of a larger project, perhaps you can file it with other project related items – in a dedicated folder, or simply attach the relevant category to it. By doing this, you will be able to find it easily later on, in a single place.

Delegate it:

If you are not the right person to do it, you can delegate it to someone else – perhaps your secretary or a colleague who is more knowledgeable. If you do not have a large team, and do not have a secretary, you may not have this luxury. Do not worry.

Many simple tasks can be outsources to freelancers, or virtual assistants. If it is possible to delegate or outsource it, then do it immediately. And set a reminder for yourself, and for the delegate, so that both are aware of the delegation, and the due date/time.

These are simple tips and guides, and will help you immensely. And if you want to learn how to apply each of these techniques specifically to Microsoft Outlook, we invite you to attend our 1 Day Outlook Mastery Seminar in Singapore.

Want More Principles, Tips, Tricks & Shortcuts to Make Life Easier By Managing Emails With Microsoft Outlook?

Our 1 Day Outlook Mastery MasterClass is choke full of tips and tricks.

We cover the Best Practices for Managing Emails, Meetings, Tasks, Categories, Email Filing, a Good Folder System to file emails, Searching For Emails, and Getting Things Done to achieve more quickly in your life.

SkillsFuture Ready Training on Outlook Mastery

Eligible Singaporeans can use SkillsFuture for this course. And foreigners can attend these courses at our super low course fees too.

Contact us to know more about the course dates, course brochure, and register for the Outlook Mastery Training in Singapore today.

How To Register For Outlook Mastery Training?

Simply visit the Intellisoft Outlook Training Registration Page, and fill in your particulars. There are limited seats, and we will be glad to see you in class.

Also Do Check out our interesting Article on 10 Practical Ways To Improve Time Management Skills to organize your tasks and use your time effectively.

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